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PPCC brings e-Procurement awareness to Liberia’s Business Community
Public Procurement and Concessions Commission Service Delivery Charter

FAQs

What is the Public Procurement and Concessions Commission (PPCC)?

PPCC is an autonomous entity of Government established in 2005 by an Act of Legislation and Amended and Restated in 2010 to regulate all forms of Public Procurement and Concessions and provide for institutional structures for public procurement and concessions, and stipulates methods and procedures for public procurement and concessions processes.

Are there sanctions/penalties for persons who contravene any provision of the PPC Act?

Yes. Any person who contravenes any provision of this Act like receiving or giving kickbacks or bribes, being involved with connivance, collusion, cohesion, conflict of interest, not timely or properly  executing contracts, etc. commits an offence.  Any such person convicted by a Court of a violation of this Act shall, upon summary conviction, be liable to imprisonment for a period not exceeding five (5) years and or a fine not exceeding US$100,000. Violation of provisions of this Act may also constitute grounds for debarment. The Commission may recommend for prosecution any person who in the view of the Commission has contravened in any material respect the provisions of this Act.

What if a Procuring Entity receives additional funds from Ministry of Finance and/or makes changes in its priorities?

On a quarterly basis or whenever it becomes necessary, each Procuring Entity, shall review and modify its procurement plan and forward a copy to the Commission and the Minister of Finance. (Section 40, 5)

Is there another Entity of Government that conducts procurement training?

Yes. The Liberia institute of Public Administration offers a variety of short term courses in Procurement.

What is meant by “No Objection”?

It is a “prior approval” letter from the Commission to a procuring entity expressing “no objection” to the Entity’s procurement process in response to its request submitted. “No objection” letter does not excuse an entity from fault of contravening the Act if the approval was obtained based on wrong information and/or false documents submitted.

Conditions requiring “No Objection”:

  • Time for Entering into Contracts/Notice of Intent to Award Contracts (Section 31): Prior notice to the Commission is required for proposed contract awards exceeding the following thresholds: Goods-US$200,000; Works-US$400,000; Services-US$100,000. Below these threshold levels, a notice to the Commission is for information and publication of contract award as required by Section 37 of the PPC Act.
  • Restricted Bidding (Section 50/51):  Public procurement by means of restricted bidding is subject to prior approval by the Commission if the estimated contract value exceeds US$50,000 for Goods, US$20,000 for Services and US$100,000 for Works. As indicated above, below these threshold levels, a notice to the Commission is for information and publication of contract award as required by Section 37 of the PPC Act.
  • Sole/Single Source (Section 55): Public procurement by means of sole source is permitted only in circumstances as prescribed in this section and is subject to prior approval by the Commission irrespective of its estimated value.
Does PPCC conduct procurement for the Government of Liberia?

No.  Public procurement is decentralized to procuring entities. PPCC is a regulatory agency responsible to monitor compliance with the PPC Act and  ensure the   economic and efficient use of public funds in public procurement and to ensure that public  procurement and concessions processes are conducted in a fair, transparent and non- discriminatory manner.

Does PPCC have any capacity-building program for procurement personnel/practitioners?

Yes. PPCC conducts scheduled and unscheduled training for public officials and the private sector. Also, in partnership with the World Bank and other entities of government, PPCC  has established the Intensive Procurement Training Program (IPTP) similar to the Financial Management Training Program (FMTP) attached to the University of Liberia (UL) to train procurement professionals at the graduate level.

Can a Procuring Entity proceed with its procurement activities without an approved procurement plan?

No. Upon budget approval, the Procurement Unit shall prepare an annual procurement plan for goods, works, and services in accordance with the Procuring Entity’s approved programs and budget and furnish it to the Procurement Committee for  review and approval,  The Procurement Committee shall furnish the procurement plan  to the Commission for review and approval. (Section 40, 2/3)